Privacy Policy

1. Who We Are

Octavian Property Group ("we", "us", "our") is a UK-based property investment company. We are committed to protecting your privacy and handling your personal data transparently and responsibly.

Data Controller: Octavian Property Group
Contact: andy@octavian-group.co.uk

2. What Data We Collect

We may collect the following personal data:

• Identity data: Name, title
• Contact data: Email address, phone number
• Investment profile data: Investment experience, capital range, investment objectives (as provided via our qualifying forms)
• Technical data: IP address, browser type, operating system, referring URLs
• Usage data: Pages visited, time spent, interactions with our website
• Communication data: Records of correspondence with us

3. How We Collect Your Data

We collect data through:

• Direct interactions: When you fill in forms on our website, book a discovery call, request our investor guide, or contact us directly
• Automated technologies: As you interact with our website, we may automatically collect technical and usage data through cookies and similar technologies
• Third parties: Analytics providers (e.g. Google Analytics), CRM platforms, and advertising networks

4. How We Use Your Data

We use your personal data for the following purposes:

• To respond to your enquiries and provide information about investment opportunities
• To schedule and conduct discovery calls
• To deliver our investor guide and other requested materials
• To assess your suitability for investment opportunities (investor qualification)
• To improve our website, services, and user experience
• To comply with legal and regulatory obligations
• To send you relevant updates about our investment opportunities (with your consent)

5. Legal Basis for Processing

We process your personal data on the following legal bases:

• Consent: Where you have given clear consent for us to process your data for a specific purpose (e.g. receiving our investor guide)
• Legitimate interests: Where processing is necessary for our legitimate business interests (e.g. improving our services, marketing our investment opportunities) and your interests and fundamental rights do not override those interests
• Contractual necessity: Where processing is necessary for the performance of a contract or to take steps at your request before entering into a contract
• Legal obligation: Where processing is necessary to comply with a legal obligation

6. Data Sharing

We may share your data with:

• Service providers: CRM platforms, email services, and website hosting providers who assist in our operations
• Professional advisors: Solicitors, accountants, and regulatory bodies as required
• Legal requirements: Where required by law, regulation, or legal process

We do not sell your personal data to third parties.

7. Data Retention

We retain your personal data only for as long as necessary to fulfil the purposes for which it was collected, including to satisfy legal, accounting, or reporting requirements. For investor enquiries, we typically retain data for up to 6 years following our last interaction, in line with UK limitation periods.

8. Your Rights

Under UK data protection law (UK GDPR), you have the right to:

• Access your personal data
• Rectify inaccurate or incomplete data
• Erase your personal data (right to be forgotten)
• Restrict processing of your data
• Object to processing based on legitimate interests or direct marketing
• Data portability — receive your data in a structured, machine-readable format
• Withdraw consent at any time where processing is based on consent

To exercise any of these rights, contact us at andy@octavian-group.co.uk.

9. Cookies

Our website uses cookies and similar technologies to enhance your browsing experience and analyse website traffic. You can control cookie preferences through your browser settings. Essential cookies required for website functionality cannot be disabled.

10. International Transfers

Your data may be transferred to and processed in countries outside the UK where our service providers operate. Where this occurs, we ensure appropriate safeguards are in place in accordance with UK data protection law.

11. Security

We implement appropriate technical and organisational measures to protect your personal data against unauthorised access, alteration, disclosure, or destruction. However, no method of transmission over the Internet or electronic storage is 100% secure.

12. Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated revision date. We encourage you to review this page periodically.

13. Contact Us

If you have questions about this Privacy Policy or wish to exercise your data rights, contact us at:

Octavian Property Group
Email: andy@octavian-group.co.uk

You also have the right to lodge a complaint with the Information Commissioner's Office (ICO) at ico.org.uk.